minutes of the February MEETING
OF members OF
Val Verde homeowners association

The undersigned, being all of the Directors and Officers of the Val Verde Homeowners Association, a Nebraska nonprofit corporation ("Corporation") hereby approve the following minutes of the February meeting of the Members of the Corporation on February 28, 2005:

The meeting was called to order by Mary Hewitt at 7:05 pm in a meeting room at the La Vista Community Center.  Directors and officers present and participating were Mary Hewitt, Jeremy Kinsey, and John Eylander.  Approximately 45 homeowner members were present. No special guests or non-residents were invited or attended. 

1.             Old Business

 

2.             New Business

 

a. President’s Report

 

Mary Hewitt began by introducing the officers of the HOA.   Each of the first three elected Directors must serve staggard terms of office.  The Directors decided that Mary Hewitt would serve a one (1) year term, John Eylander would serve a two (2) year term, and Jeremy Kinsey would serve a three (3) year term.  The Directors also appointed Mary Hewitt to serve as President, Jeremy Kinsey to serve as Vice President, and John Eylander to serve as Secretary/Treasurer for 2005. 

Mary Hewitt announced that the current Directors/Officers are currently working to obtain all the necessary tax ID information, set up bank accounts, file previous years tax information with the IRS, find an accountant, work with an insurance agent to obtain liability insurance for the Corporation, etc.  Additionally, since the Corporation may be responsible for maintaining the common areas this year we will need to begin obtaining bids for the fees to mow, fertilize, and maintain the common area grass. 

Mary Hewitt established a post office box for the Corporation at the Papillion-La Vista Post Office.  The mailing address for the Corporation is:

Val Verde Homeowners Association
P.O. Box 460974 
Papillion, NE  68046

Mary Hewitt also discussed the assessment of annual lot fees.  The Directors/Officers have been paying out a considerable amount of money to run the Corporation to this point.  During the coming year, the association will have many responsibilities which will require funding.  John Eylander presented a summary of the common area maintenance fees the SID paid during 2004.  The common area maintenance fees paid in 2004 amounted to roughly $70 per lot.  There are many other costs to running the Corporation, including monthly mailings expenses, costs to maintain the post office box, and liability insurance which are not accounted for in the estimate.  The Directors have suggested the initial assessment be set for the maximum allowed in the covenant ($125.00).  The subject was opened up to the floor for discussion.  Many residents present at the meeting voiced support for assessing the maximum levy.  A couple of people present suggested charging a levy closer to $100.00.  After a lengthy floor discussion this subject was moved to the end of the meeting under Open Discussion.

b.  SID Report

John Eylander gave a brief update to the activities of the Sanitary and Improvement District 198 (Val Verde SID).  The SID Board of Trustees members are actively working to get the plans for the neighborhood park improved and submitted to the La Vista Park and Recreation Board for approval.  The city Park and Rec Board previously asked for changes to the original park plans submitted in previous years to include a larger parking lot, larger pavilion, bathroom facilities, and a special feature. The SID engineering firm is completing changes to the park design and will be resubmitting the plans to the La Vista Park and Rec Board very soon.  John Eylander asked those in attendance to submit ideas for the special feature.

John Eylander also discussed the current status of annexation.  The SID has not received any information from the city of La Vista as to their plans to annex Val Verde.

c.  Committee Reports

Mary Hewitt discussed the formation of many committees and announced the committee chairs.  Each chairperson present introduced themselves and gave a brief statement concerning the committee

                                                               i.      Newsletter - Leslie Bingman, Chair

1.      actively seeking advertisement to help with costs to run a community newsletter

2.      advertising section for local babysitters and snow shovelers

3.      If anyone has any ideas for articles, please notify Leslie Bingman at ladybing@cox.net

                                                             ii.      Membership – Margo Dawson, Chair

1.      The membership committee will assist with the notices and collection of annual dues, and create a membership directory for the Val Verde HOA.

                                                            iii.      Landscaping – Andy Longe, Chair

1.      The landscaping committee is actively seeking volunteers to help out with maintenance of the subdivision common areas.  Anyone interested in working on the landscaping committee should email Andy at longe2000@netzero.com

                                                           iv.      Neighborhood Watch – Jim Craig, Chair

1.      Jim was not able to be present at the meeting but has agreed to chair.

                                                             v.      Welcoming Committee – June Fenske, Chair

1.      committee will try to find donors and advertisers to help put together a welcome basket for new residents

                                                           vi.      Website – Mark Miller, Chair

1.      If anyone has any website ideas, please email mark miller at miller.mc@cox.net

                                                          vii.      Annual Picnic – Debbie Rinner, Chair

                                                        viii.      Halloween – June Fenske, Chair

                                                           ix.      4th of July Parade – Denise Williams and Pam Mengel, Co-Chairs

1.      Denise and Pam were not able to be present at the meeting but have agreed to chair.

                                                             x.      Annual Garage Sale

                                                           xi.      Covenant Enforcement – Susan Lewis and June Fenske, Co-Chairs

1.      Members present at the meeting asked that a covenant enforcement committee be created.  Susan and June volunteered during the meeting to co-chair the committee.

d. Street Representatives

The following people have volunteered to be street representatives.

                                                               i.      97th Street – During the meeting, Kathleen and Keith Alexander volunteered to act as representatives for their street.

                                                             ii.      97th Ave – Ralph Healey

                                                            iii.      97th Circle –During the meeting, Lynn Johnson agreed to act as representative for her street.

                                                           iv.      98th Street – During the meeting, Marge Hampton agreed to act as representative for her street.

                                                             v.      98th Circle – Gayle Meyer

                                                           vi.      99th Circle – John Eylander and Mary Hewitt agreed to act as representatives for their street if other volunteers are not found.

                                                          vii.      100th Street – During the meeting, Susan Lewis and Diane Brunmeier volunteered to act as representatives for their street.

                                                        viii.      Val Verde Dr. – Margo Dawson

                                                           ix.      Centennial Road – During the meeting, Annett Nuss agreet to act as the representative for her street.

                                                             x.      Townhomes – Val Verde Townhome Association, Gary McFarland, President.

e.  Open Discussion

Chuck Ketchmark informed the members that a golf scramble at Tara Hills has been set for July 16th.  Anyone wanting to participate should contact Chuck.

The officers again opened up the floor for additional discussion of the annual levy.  By a show of hands of members present, the majority expressed approval to assess an annual fee of $125.00.  Several members present also requested subsequent years assessments be reduced if the budget allows.  John Eylander moved to assess the annual levy at $125.00.  The motion was seconded by Jeremy Kinsey, and the Directors voted 3-0 to assess the annual levy at $125.00.  Annual levy notices will be mailed out in March with the next meeting announcement and will be due by the end of April.

There being no other business conducted, the meeting was adjourned at approximately  8:45 pm.

 

 

 

 

 

Dated the _____ day of March  2005; effective as of February 28,  2005.

 

 

                                                                           

Mary Hewitt, Director & President

 

 

                                                                           

Jeremy Kinsey, Director & Vice President

 

 

 

                                                                           

John Eylander, Director & Secretary/Treasurer

 

Prepared and Submitted by:

John Eylander